Administrative Assistant- University Information Systems The American University in Cairo

Employer	The American University in Cairo
Job Title	Administrative Assistant- University Information Systems
Country	Egypt
Job Category	Information Technology
Job Type	Full Time
Description	• Receive visitors, schedule appointments, screen visitors and phone calls and refer to appropriate staff members. • Order and maintain office supplies; prepare and process purchase requisitions according to approved procedures; schedule maintenance and repair of equipment, maintain departmental fixed assets records. • Train, provide work direction and guidance to others as assigned. • Operate a variety of office machines and equipment including computers, scanners, printers and copy machines. • Coordinate the duplication and distribution of a variety of materials; establish and maintain files, both hard and soft copy. • Operate a computer to enter and retrieve data, maintain records and generate reports; utilize word processing, spreadsheet, data base and other software required by position, as well as access e-mail, electronic calendars, and other basic office support software. • Establish and maintain positive staff and public relations image. • Disseminate information and schedules to staff as necessary to assure effective coordination of department or program functions. • Locates and compiles information and formats reports, graphs, tables, records and other sources of information. • Assembles and categorizes facts and figures for written computation and calculations. • Assists with special events planning. • Perform other related duties as assigned
Qualifications	Education: Bachelor’s Degree, preferably in Business Administration Experience: 3 years in secretarial/ administrative position. Skills: • Proficient with Word, Excel, and Power Point. • Can create and maintain spreadsheets and database. • Excellent verbal and written communication skills. • Strong proficiency with English grammar and business correspondence. • Ability to prioritize, organize and work well under pressure and meet deadlines. • Understand and follow oral and written directions. • Work cooperatively with others. • Establish and maintain effective working relationships with others. • Meet schedules and time lines.
Gender	Any
Experience	3 - 5 Years.
Other Skills	• Compose correspondence; report information in person or by telephone where judgment, knowledge and interpretation of policies may be necessary. • Provide information and assistance in person or on the telephone on a variety of department matters. • Receive, open and distribute mail; identify and refer matters to the assigned Director or staff member in order of priority.
Salary (L.E.)	Negotiable
Comments	• Prepare and type letters, reports, memoranda or other correspondence. • Arrange and schedule a variety of meetings and conferences; prepare agendas, take minutes of meetings; prepare and distribute copies of minutes as appropriate. • Maintain annual renewals for software and hardware maintenance contracts, and all petty cash expenditures; make reservations and travel arrangements; process a variety of travel and expense forms. • Take notes for letters and prepare letters and other material of a confidential or sensitive nature as needed. • Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.
Job Contact Person	Doaa Nuwaya
Job Contact Email	hrsc1@aucegypt.edu